Privacy Policy

The portal wHolandii.pl was created by the Embassy of the Kingdom of the Netherlands in Warsaw in cooperation with the Dutch Ministry of Social Affairs and Employment (SZW).

I. Personal Data Administrator

The Administrator of your Personal Data is the Ministry of Foreign Affairs of the Kingdom of the Netherlands in Warsaw, hereinafter referred to as the Ministry. The Embassy of the Kingdom of the Netherlands in Warsaw which is a subject of supervision of the Ministry maintains and manages the website wHolandii.pl.

II. Data Protection Officer

You can contact our Data Protection Officer via e-mail vci@minbuza.nl or by post:
Functionarisvoor de Gegevensbescherming
Ministerie van BuitenlandseZaken
VCI
Postbus 20061
2500 EB Den Haag

III. Purposes and basis of personal data processing

WEBSITE USERS DATA

Purpose of processingPersonal dataLegal basis:
Contacting you in relation to a matter described by you.
  • first name and surname,
  • e-mail address or phone no.,
  • position or function,
  • place of employment,
  • data about the case in relation to which you have contacted us.
Art. 6 (1) (e) of the GDPR

– the processing is necessary for the performance of a task carried out in the public interest by the Ministry’s, which in this case is to respond to your message addressed to us using the contact details provided on our website.

 

Analytical purpose, i.e. researching and analysing website activity
  • IP address,
  • date and time of your visit on the website,
  • the type of web browser used to browse the website,
  • time spent on the website,
  • the subpages visited,
  • data collected in cookies, other data collected by Google Analitycs.
Art. 6 (1) (f) of the GDPR

– the processing is necessary for the purposes of the legitimate interest of the Ministry’s, which in this case is to learn about user ‘s activity on the website.

Marketing purpose, i.e. displaying advertisements to users of the website
  • data contained in cookies.
Art. 6 (1) (a) of the GDPR

– the processing is based on your voluntary consent.

Archiving and evidentiary purposes.
  • first name and surname,
  • e-mail address or phone no.,
  • position or function;
  • place of employment,
  • data about the case in relation to which you have contacted us;
  • other indispensable data.
Art. 6 (1) (e) of the GDPR

– the processing is necessary for the performance of a task carried out in the public interest by the Ministry’s, which in this case is the safeguarding of information which may serve to prove facts of legal significance.

Establishing, investigating, or defending against claims.
  • first name and surname,
  • e-mail address or phone no.,
  • position or function;
  • place of employment,
  • data about the case in relation to which you have contacted us;
  • other indispensable data.
Art. 6 (1) (f) of the GDPR

– the processing is necessary for the purposes of the legitimate interest of the Ministry’s,  in this case is the protection of the proprietary interest of the Ministry.

Compliance with the obligations under the GDPR
  • first name
  • surname,
  • e-mail address,
  • other indispensable data.
Art. 6 (1) (c) of the GDPR

–  the processing constitutes a legal obligation incumbent upon
on the Ministry;

Installation and reading of cookies (not applicable to files necessary for the operation  of the website)
  • Data contained in cookies from third parties, such as Google Analytics
Art.  (1) (a) of the GDPR

– the processing is based on your voluntary consent.

IV. Tools used in service

  1. The Ministry, for the purposes of researching user activity, compiling statistics and analytics, as well as for the purpose of showing you a advertisements, uses various tools provided by third-party providers within the website to help it achieve these purposes:
    1. Analysis and statistics.
      We use cookies to track site statistics such as the number of visitors, the type of operating system and browser used to view the site, the time spent on the site, the pages visited, etc. We use Google Analytics for this purpose, which involves the use of cookies from Google Ireland Limited. To block the operation of Google Analytics, you can revoke your consent as described in the paragraph below, as well as to object to the processing of your data for analytical purposes. Furthermore, to block the operation of Google Analytics, you can download and install the appropriate browser add-on, which is available at the following address: https://tools.google.com/dlpage/gaoptout?hl=pl. For more information on how Google Ireland processes your data, please see their privacy policy available at: https://policies.google.com/privacy?hl=pl
    2. Marketing and advertising
      We use the Google Ads tool on this website, which involves the use of cookies by Google Ireland Limited . This allows us to provide you with targeted advertising relevant to your needs. The processing takes place on the basis of the consent you have given when you first access the site, which you can revoke at any time as described in the privacy policy. In addition, you can at any time block the tracking code implemented by us using the browser add-on available at the following address: https://tools.google.com/dlpage/gaoptout?hl=pl. You can find more information about the processing of your data by Google Ireland Limited in their privacy policy available here: https://policies.google.com/privacy?hl=pl

V. Right of withdrawal of consent

  1. If the processing of personal data is based on consent, you may withdraw this consent at any time – at your own discretion.
  2. If you would like to withdraw your consent for the processing of personal data, it is sufficient to send an e-mail directly to the Embassy of the Kingdom of the Netherlands in Warsaw at the following address: war@minbuza.nl. Furthermore, you can revoke your consent regarding the tools we use here: https://wholandii.pl/#ustawienia-cookies .
  3. If the processing of your personal data has been carried out on the basis of your consent, the revocation of the consent does not render the processing of your personal data illegal until that moment. In other words, until the withdrawal of consent we are entitled to process your personal data and its revocation does not affect the legality of previous processing.

VI. Requirement to provide personal data

  1. The provision of personal data is voluntary and at your discretion. However, the provision of certain personal data is necessary in order to meet your expectations regarding the use of the website.
  2. If you contact us in any matter, providing your data may be necessary, e.g. to answer your question.
  3. If your data is required by law, you are obliged to provide it.

VII. Automated decision-making and profiling

Yes, we track your activity on the website through the tools implemented in its code, which we have described in this policy. This allows us to customise advertising to your needs. However, we do not use your data for automated decision-making.

VIII. Recipients of personal data

  1. We use other parties in the course of our business, which sometimes requires us to pass on personal data. Therefore, if necessary, we may forward your data to a hosting company, lawyers, mail software provider (if we communicate by e-mail), website operators.
  2. In addition, it may happen that, e.g. on the basis of a relevant legal provision or a decision of a competent authority, we have to forward your personal data also to other entities, be they public or private.

IX. Transfer of personal data to third countries

According to the article 44 GDPR, any transfer of personal data which are undergoing processing or are intended for processing after transfer to a third country or to an international organisation shall take place only if, subject to the other provisions of this Regulation, the conditions laid down in this Chapter are complied with by the controller and processor, including for onward transfers of personal data from the third country or an international organisation to another third country or to another international organisation. All provisions in this Chapter shall be applied in order to ensure that the level of protection of natural persons guaranteed by this Regulation is not undermined.

X. Period of processing of personal data

  1. In accordance with current legislation, we do not process your personal data “indefinitely”, but for the time that is necessary to achieve the stated purpose. After this period, your personal data will be irreversibly deleted or destroyed.
  2. Regarding the specific processing periods for your personal data, we kindly inform you that we process your personal data for the period:
    1. Correspondence handling – data related to correspondence handling will be processed for the duration of the correspondence between us,
    2. Analytical purpose – data related to research and analysis of website activity will be processed until you have effectively objected to their processing, or the purposes of the processing have been achieved, however they shall not be processed for longer than 1 year;
    3. Marketing Purpose – Data processed for marketing purposes will be processed until the effective withdrawal of consent or obsolescence, whichever occurs first;
    4. Archival and evidentiary purposes – data related to archival and evidentiary purposes will be processed until you have effectively objected to the processing, or the purposes of the processing have been achieved,
    5. Establishment, investigation, and defence against claims – data related to claims will be processed until the expiry of the limitation period for claims, whereby the limitation period for claims may vary in light of applicable legal provisions;
    6. Fulfilment of obligations under the GDPR– data related to data protection will be processed until they are no longer fit for purpose, you have effectively objected to the processing or until the expiry of the limitation period in relation to our liability as the Ministry;
    7. The data from cookies – the data processed as part of cookies will be processed until the consent is effectively withdrawn or until the expiry of the period set out in section XIII.

XI. Rights of the data subjects

  1. We kindly inform you that you are entitled to:
    • access to your personal data;
    • rectification of personal data;
    • erasure of personal data;
    • restriction of processing of personal data;
    • to object to the processing of personal data;
    • portability of personal data.
  2. We respect your rights under data protection legislation and strive to facilitate the exercise of these rights to the greatest extent possible.
  3. We point out that the rights listed are not absolute and that we may therefore legitimately refuse you in certain situations. However, if we refuse to comply with a request, this is only after careful consideration and only if it is necessary to refuse the request.
  4. Regarding your right to object, we explain that you have the right to object at any time to the processing of personal data on the basis of the legitimate interest of the Personal Data Controller in relation to your particular situation. However, you must bear in mind that, according to the legislation, we may refuse to take the objection into account if we show that:
    • there are legitimate grounds for the processing which override your interests, rights and freedoms, or
    • there are grounds for the establishment, assertion or defense of claims.

XII. The right to lodge a complaint

If you think that your personal data is being processed in violation of applicable law, you can lodge a complaint with the Dutch Data Protection Authority (Dutch DPA):
Autoriteit Persoonsgegevens
PO Box 93374
2509 AJ DEN HAAG
phone: (+31) – (0)70 – 888 85 00.

XIII. Cookies

The Ministry on its website, similarly to other entities, uses the so-called cookies on its website, i.e. short text information saved on a computer, phone, tablet, or another website user’s device. They can be read by our system, as well as by systems belonging to other entities whose services we use.

We use cookies on the basis of your consent, except where cookies are necessary for the proper functioning of the website.

Cookies that are not necessary for the proper functioning of the website remain blocked until you have given your consent to their use. When you visit the website for the first time, we display a message asking for your consent together with the possibility to manage cookies, i.e. to decide which cookies you agree to and which you want to block.

Cookies perform many functions on the website, most often useful, which we will try to describe below.

  • functional cookies – the use of such cookies is necessary for the proper functioning of the website, we may place these cookies without your consent,
  • creating statistics – cookies are used to analyse how users use the website (how many open the website, how long they stay on it, which content arouses most interest, etc.). This enables constant improvement of the website and adaptation of its operation to users’ preferences. We use Google tools such as Google Analytics to track activity and produce statistics,
  • carrying out marketing activities – thanks to cookies, the Personal Data Controller can target users with advertisements tailored to their preferences,

Your web browser allows the use of cookies in your device by default, so please give your consent to the use of cookies on your first visit. However, if you do not wish to use cookies when browsing the website, you can change the settings in your browser: completely block the automatic handling of cookies or request notification each time you place cookies on your device. The settings can be changed at any time.

You can manage your cookie settings within your web browser. You can block all or selected cookies. You can also block cookies for specific websites. You can also delete previously saved cookies, other websites data and plug-in data at any time.

We make it possible for you to modify your cookies from our website. You can use this link to modify your cookies https://wholandii.pl/#ustawienia-cookies.

Web browsers also offer the option of incognito mode. You can use it if you do not want information about pages visited and files downloaded to be saved in your browsing and download history. Cookies created in the incognito mode are deleted when you close all windows in this mode. Please be aware that disabling or restricting cookies may prevent you from using some of the features available on our website and may cause difficulties in using the website, as well as many other websites that use cookies.

Types of cookies placed

NameProviderExpiryFunction
_lscache_varywholandii.pl2 daysThe cookie is used to store information about the role of the logged-in user.
test_cookiedoubleclick.net1 dayThe cookie is used to check whether the website user’s browser supports cookies.
wp-wpml_current_languagewholandii.plsessionThe cookie designs the connection code based on the IP address of the website user and is used to determine which language should be used for the website user.
_gcl_auwholandii.pl3 monthsA cookie used by Google AdSense to experiment with the effectiveness of ads on sites using their services.
IDEdoubleclick.net1 yearA cookie used by Google DoubleClick to record and report on a website user’s actions after viewing or clicking on ads, as well as to measure the effectiveness of advertising and to present the targeted ads to the website user.
pagead/1p-user-list/494604546/google.comsessionIn the course of classification
pagead/landinggooglesyndication.comsessionThe cookie tracks the relationship rate between the website user and the ad banners on the website and is used to optimise the relevance of the ads on the website.

XIV. Final provisions

  1. To the extent not covered by this Privacy Policy, the provisions of the data protection legislation shall apply.
  2. Any changes to this Privacy Policy shall be notified to you in a manner adequate to the processing of your data.
  3. This Privacy Policy is effective as of 12.07.2024.